University of the Philippines Los Baños
Monday, 06 November 2017 13:10

UPLB executives learn more about the procurement process


It is not every day that the administrators of UPLB from all levels - the executive offices, colleges, institutes, and departments - sit down together in one venue.

But on Nov. 3 at TREES-CFNR, 81 of them gathered for a seminar to learn more about leading very important operational matter – the procurement process in the University.

Entitled “Role of executives in the procurement process,” the seminar sought to explain the Republic Act (RA) 9184, or the Government Procurement Act to the participants. It also aimed to guide them on the legality of relevant documents and to reiterate the timeliness and procedures of the procurement process.

“Procurement is a very important process being held in the University,” said Dr. Crisanto A. Dorado, vice chancellor for administration, in his welcome remarks. “There have been several changes in the procurement process; and with the University Information System that we are currently implementing, there are more changes to come. So, we must be well aware of the various rules, processes, and procedures involving procurement.”

Dr. Portia G. Lapitan, vice chancellor for academic affairs, who delivered the inspirational message on behalf of Chancellor Fernando C. Sanchez, Jr., recognized the challenges in the procurement process and reminded the roles that each participants could play to improve it.

“Our procurement process is a government-mandated procedure that we are required to follow and comply,” Dr. Lapitan said. “Let us all work hard to make the procurement process supportive, and not a hurdle, of our desire to continue and sustain the legacy of working together for excellence.”

Atty. Paul Kenneth B. Davis, legal consultant of the Bids and Awards Committee (BAC), gave an overview of RA 9184. He also explained the functions of BAC, the BAC Secretariat, the Technical Working Group, and the End-user or the respective offices, and situated their roles in the major stages of procurement.

“In the run-through of a procurement activity, it is always the end-user who is there. Therefore, it is very important for the end-user to understand how the procurement system works; and you as executives of these end-user units, we hope, could also understand how the system flows,” said Atty. Davis.

Atty. Davis also highlighted another importance of the seminar for the executives, who are the potential pool of BAC chairpersons. “At this early stage, it is important that you understand what the role entails before you are asked to assume one of the vital positions in BAC,” he said.

The current chairpersons of three BACs in UPLB – For. Roberto P. Cereno of BAC Regular, Dr. Elpidio M. Agbisit, Jr. of BAC Research, and Dr. Rosanna Marie C. Amongo of BAC Infrastructure – are all directors of academic units in the University. They were present in the seminar to discuss the processes of their respective BACs.

Heads and representatives of five administrative units also graced the seminar to explain their units’ role in the procurement process. They were Liza G. Custodio, chair of the BAC Secretariat; Maria Cielo M. Lampa, chief of the Supply and Property Management Office; Elizabeth T. Eala, chief of the Cashier’s Office; Marie Claire L. Raymundo, officer-in-charge of the EDP and Bookkeeping Section of the Accounting Office; and Janina M. Yuson, administrative officer at the Budget Management Office.

The seminar was organized by the BAC Secretariat. (Mark Jayson E. Gloria)