The funding agency issues the check for the approved project. Upon receipt, the OVCRE gets an accounting code from the Accounting Division, deposits the check to the Cash Division and furnishes the funding agency with the copy of the official receipt. An advice of sub-allotment is prepared by the OVCRE, copies of which are furnished to the following: proponent (original copy), duplicate copy each to the Accounting/Internal Audit/Funding Agency.

Funds are released on a quarterly basis. Expenses for the operation of the study shall be disbursed in accordance with the Advice of Sub-Allotment and subject to existing accounting and auditing rules.