Prepared by Mr. Rodolfo N. Duldulao, Jr. of the Institute of Computer Science (ICS) and the Office of the University Registrar (OUR), this AFAQ is intended to provide information regarding the ONLINE ENLISTMENT and ONLINE CHANGE OF MATRICULATION. Only students who have a registered password can avail themselves of these online services.
The online enlistment and online change of matriculation are two of the applications of the SystemOne software developed by the Institute of Computer Science. The SystemOne software is an enhancement to the REGISTsoftware that the University has been using for several years.
The REGIST software includes a number of applications such as generation of the students’ mini-checklists, course demands and class schedules (as printed on Form 5), and computerized assessment of fees. One feedback of the students to the OUR on the present registration system is that they have no chance to choose the time schedule they prefer as well as the courses they would like to prioritize in their curriculum. As part of the efforts of the University to improve registration services and to assist academic units in planning their course offerings, enhancements to REGIST are now being implemented.
You are required to register your personal password. To register, visit the UPLB SystemOne website at this address: http://systemone.uplb.edu.ph/register.php.
Registration of password is on February 19 to February 28, 2007. Make sure you register your password on any of these dates to avail yourself of the online registration services.
Log on to this address : http://systemone.uplb.edu.ph.
Enter your student number and password in the login form. When inputting the student number, use the form yyyy-nnnnn (for example: 1997-58403).
Once you have logged in, you will be directed to a portal page containing the different online services that you can access including the Computerized Registration.
Click on the Computerized Registration Icon to start using the online registration services.
The page displays your full name, degree, college, STFAP bracket, preliminary schedule (for regular semesters only), weekly tabulated schedule, and matriculation fee.
For Summer term, the preliminary schedule will not be generated since students will pre-register in courses.
Once inside the Online Change of Matriculation/Enlistment Program, you may enlist, cancel or petition for a section in subjects offered for the succeeding Summer or Semester term.
Each Department in your College has access to the system and can monitor enlistment in all the subjects it is offering. Thus, the Chair/Director will have a basis for deciding on whether to add slots in a section or to dissolve and open additional sections.
With the online Change of Matriculation/Enlistment Program, you can automatically petition for a new section and your Department will be responsible for requesting the creation of a new section.
If you select this menu, it will display the list of subjects you can enlist in the succeeding semester. If you click on a subject, the list of available sections and the number of available slots per section are displayed.
Select/click on a section that you want to enlist in. If a slot is available and there are no conflicts with your current schedule, the remark ENLIST is displayed. Click on ENLIST to get the slot.
If there is no available slot, the remark WAITLIST is displayed. Click on WAITLIST if you would like to be waitlisted in your chosen section.
The page displays all the subjects that are offered by the different departments/units of all colleges. When a section of a subject is selected, the list of enlisted, reserved and waitlisted students are also displayed.
Click on the FINALIZE key in the preliminary schedule page.
For the Summer term enlistment, the preliminary schedule will not be generated since not all students will enroll.
For First and Second Semesters, preliminary schedules will be generated.
In case you do not have a preliminary schedule/recommended courses, it may mean that you had been on leave of absence (LOA) or on absence without leave (AWOL); or you do not have an updated plan of coursework.
Proceed to the computerized enlistment area (specific rooms to be announced later) where an assigned registration staff will assist you.
Proceed to the computerized enlistment area (specific rooms to be announced later). The registration staff will help you retrieve your registered password.
You can only enlist in subjects that are included in your curriculum and for which you have satisfied the prerequisites.
It will be of great advantage if you have an updated plan of coursework (i.e. GE, major, elective and extra courses; practicum/thesis) and approved Consent of Instructor (COI)/ Waiver of Prerequisite(s) in time for registration.
See question #6 for more details on list of subjects offered for the succeeding Summer and Semester.
There are two confirmation deadlines as follows:
FIRST DEADLINE – This is FOR ALL STUDENTS, regardless of the number of units obtained.
If you have at least 18 units during regular semesters or 6 units during summer term, you cannot make changes anymore once you confirm your slots/enrollment. Thus, you are advised to do all the necessary changes until the first deadline of confirmation.
If you have a load below 18 units during regular semesters or below 6 units during summer term, you will be given another chance to add units beyond the first confirmation deadline. HOWEVER, YOU NEED TO CONFIRM YOUR SLOTS ON THE FIRST DEADLINE TO ENSURE THAT YOU WILL NOT LOSE THE COURSES YOU ALREADY HAVE.
SECOND DEADLINE – This is FOR STUDENTS WITH LESS THAN 18 UNITS DURING REGULAR SEMESTERS AND LESS THAN 6 UNITS DURING SUMMER TERM.
After the first deadline, you can still change your matriculation online until the second deadline of confirmation. Once you confirm your slots for the second time, you cannot make changes anymore.
Proceed to the computerized enlistment area (specific rooms to be announced later) which is designated for password assistance.
Proceed to the computerized enlistment area (specific room to be announced later) for assistance.
Proceed to your College Secretary and accomplish the COI form. Once the form is approved, proceed to the computerized enlistment area designated (specific rooms to be announced later) for courses requiring the COI. A registration staff will enlist you in the subject you need.
Yes, you still need to request for overloading. See your College Secretary and secure approval for the overload. Once the request is approved, proceed to the computerized enlistment area designated for overloading. A registration staff will enlist you in additional subject(s).
See your College Secretary and accomplish your new plan of coursework. Once the plan is approved, proceed to the computerized enlistment area designated for change in plan of coursework. A registration staff will enlist you in subject(s) you need.
Since the application for waiver of prerequisites is scheduled way before the registration period, check with your College Secretary if late application is possible.
If late application is not possible, you cannot enroll the higher subject. If late application is entertained and approved, proceed to computerized enlistment area (specific room to be announced later) designated for waiver of prerequisites. A registration staff will enlist you in the subject(s) you need.
Verify with your College Secretary if your removal/completion grade has already been submitted. If it has been submitted, secure a copy of your removal/completion grade. Then, proceed to the computerized enlistment area (specific room to be announced later) designated for removal/completion grade. A registration staff will enlist you in the next higher subject(s).
The online services are on a first-come, first-served basis. However, for undergraduate students (except for the VetMed proper students) the preliminary schedule is generated using REGIST based on the following order of priority:
Forward additional questions to your College Secretary for inclusion in the next version of this document.